Every supplier, billed on to a client job
Freelancers, media, production and print. Dozens of small suppliers, many of them new each month, and every one of them has to land on the right job before it can be billed on.
Illustrative example.
What Mandate knows about an agency's accounts payable
Freelancers and production
Small invoices from a long tail of suppliers, many of them new. Each one coded to the job and the cost line, and the unfamiliar ones stopped for a person.
Media buying
Media invoices that have to match what was booked and what the client was billed. Differences are flagged, not posted.
Print and software
Recurring and one-off costs split between client jobs and overhead, by the pattern in your own history.
A cost that never reaches the job is a cost the agency pays.
When a freelancer invoice is posted to overhead instead of the job, the recharge never happens. Mandate codes every supplier line to the job your history says it belongs to, records why, and stops anything it is not sure of before it reaches the ledger.
Already on Xero?
Mandate reads your contacts, chart of accounts, tracking categories and posting history. During the 60-Day Proof it writes nothing. After that, it drafts bills behind your approval only when you instruct it in writing.